Remote Executive Assistant

Agilon Health

United States Remote Candidates Must Reside in USA

Full time



Feb 14

This job is no longer accepting applications.


AHI agilon health, inc.Location:

Remote - USAJob Title:

Remote Executive AssistantJob Description:

Position Summary:

agilon health is seeking a remote Executive Assistant for our Chief Medical and Quality Officer. This position is fully remote and is required to work 8am-5pm ET

This role is responsible a broad range of duties for the Executive Leadership team.  Managing complex scheduling, detailed travel itineraries, provide proactive support to Executive Leadership, preparing agendas and meeting materials, process expense reports and assist in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities.

Essential Job Functions:

•    Carry out the administrative affairs of the, including organizing, planning and follow-through for all day-to-day activities

•    Determine priority of scheduling and information flow in the executive’s absence

•    Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

•    Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes

•    Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors

•    Plan and coordinate events as they arise, including the management of all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, and inviting attendees).

•    Ability to put yourself in the executive’s shoes and manage the schedule in a way promotes the most effective use of time.

•    Handle professional and personal appointments and travel arrangements

•    Interface with facilities and building maintenance. Inventory and order office materials as needed to maintain adequate supplies.

•    Maintain owner and organizational confidence

•    Perform other duties as assigned

Other Job Functions:

•    Understand, adhere to, and implement the Company’s policies and procedures. 

•    Provide excellent customer services skills, including consistently displaying awareness and sensitivity to the needs of internal and/or external clients.  Proactively ensuring that these needs are met or exceeded.

•    Take personal responsibility for personal growth including acquiring new skills, knowledge, and information.

•    Engage in excellent communication which includes listening attentively and speaking professionally.

•    Set and complete challenging goals.

•    Demonstrate attention to detail and accuracy in work product.

•    Highly organized

•    Diligence/work ethic

•    Ability to manage multiple complex priorities & communicate proactively

•    Service orientation

Required Qualifications: 

1.   Minimum Experience

•    5+ experience supporting a C level executive 

•    Arrangement and scheduling of complex, multi-site meetings with multiple senior executives

•    Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook

2.   Education/Licensure:

•    Bachelor’s degree preferred or equivalent experience in the field.

Skills and Abilities:

1.   Ability to be a team player and exercise initiative in responding to provider requests and concerns in a helpful and courteous manner

2.    Excellent interpersonal and telephone communication skills are required

3.    Exercise attention to detail; ability to provide accurate data entry

4.    Ability to work under pressure with minimal supervision, multi-task, complete projects in a timely fashion and meet deadlines a must

5.    Excellent analytical, problem solving and organizational skills a must.

6.    Language Skills: Strong communication skills both written and verbal to work with multiple internal and external clients in a fast-paced environment

7.    Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

8.    Reasoning Ability: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  

9.    Computer Skills: Ability to create and maintain documents using Microsoft Office (Word, Excel, Outlook, PowerPoint)

These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all the functions of the job with or without accommodation.

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