Data Entry Coordinator (Remote)

Texas Diabetes & Endocrinology

Texas, United States Remote only

Full time

Business Operations


Oct 10

Texas Diabetes & Endocrinology, P.A. (TD&E) has grown over the years to meet the Endocrinology needs of the Austin community. Our mission is to strive to provide expert care in Diabetes, Thyroid problems, Osteoporosis, Weight management and hormonal conditions by providing thorough evaluations and innovative, personalized solutions focused on our patients success. Our employees are the strength that keeps us moving forward.

The Clinical Research Department is looking for a Data Entry Coordinator (Remote) to join the team!

Purpose: The Clinical Research Data Entry Coordinator is responsible for the data entry of patient information for phase II-IV clinical studies. This position will establish, develop, and implement weekly data entry plans and conduct all data entry as a support for all clinical research coordinators at each site. Data entry includes but is not limited to patient visits, medical histories, concomitant medications, blood sugar, adverse events, and various other data points required to be entered into electronic data capture systems (EDC). This position will support development of source document for each study.

Essential Functions:

  • Responsible for completing daily data entry to accommodate needs of all research offices.
  • Reviews patient binders and/or eSource on daily basis and enters patient data into EDC.
  • Completes training for any EDC systems required by sponsors and masters all EDC systems.
  • Reviews, understands, and maintains EDC guidelines for each trial requiring data entry.
  • Assist Director of Quality Assurance with data entry process flow at each research location.
  • Collaborates with Clinical Research Coordinators (CRCs) to adequately assess data entry support needs daily. Enters appropriate patient data into EDC by required deadline.
  • Helps to resolve queries in EDC system after data entry is complete.
  • Supports CRCs by identifying discrepancies between data entry and source documentation.
  • Communicates with site staff and sponsors as applicable regarding any discrepancies in data entry guidelines or any unresolved data entry issues with CRCs.
  • Responsible for developing source documents prior to study start up and maintaining source documents through the duration of the study
  • Responsible for updating source documents as protocols are amended.

Additional Non-Essential Functions:

  • Trains new staff on data entry guidelines and techniques.
  • May support research overall by performing other office tasks unrelated to data entry.
  • Other duties as assigned.

Education & Experience Requirements:

Minimum Required:

At least 6 months previous experience in the medical field as a Medical Assistant, Medical Scribe, or similar.


At least 1 year of experience in the medical field as a Medical Assistant, Medical Scribe, or similar. Prior experience in a Clinical Research data entry role. Diabetes and/or Endocrine experience a strong plus

Work Environment & Physical Demands:

  • Professional medical office environment
  • Ability to work in temperature-controlled environment
  • Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machine
  • Mostly sedentary
  • Primarily on the computer with constant communications with CRCs
  • May assist with medical chart review

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

AAP/EEO Statement

Texas Diabetes & Endocrinology, P.A. (TDE) provides equal employment opportunities (EEO) to all employees and applicants for employment in accordance with applicable federal, state, and local laws. TDE complies with applicable state and local laws governing nondiscrimination in employment in every location in which it has facilities.

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